As an innovative and internationally oriented manufacturer of premium implants for ophthalmic surgery, we develop, manufacture, and market medical devices with the goal of restoring the best possible vision to the human eye.
To strengthen our team at our Erlangen location, we are looking for a full-time Executive Assistant to CEO / Executive Board Assistant (m/f/d) to join us at the earliest possible date.
Your Responsibilities
- Coordinate and support cross-functional projects and strategic initiatives
- Assist the CEO with operational, organizational, and strategic matters
- Prepare and maintain presentations, decision papers, discussion documents, and other materials for key meetings
- Organize, prepare, and follow up on internal and external meetings
- Prepare meeting notes and minutes, and track agreed actions and tasks
- Take on assignments on behalf of the Executive Board, including the coordination and support of business partners
- Prepare and draft contracts and agreements through to signature-ready status
- Support business correspondence as well as the preparation of proposals and other business documents
- Organize and coordinate business travel, events, and appointments
- Support the Marketing Department with product marketing activities and mailing campaigns
- Contribute to the further development and optimization of internal processes and workflows
- Provide general organizational and administrative support to the Executive Board
Your Profile
- Successfully completed Bachelor’s or Master’s degree, ideally in Business Administration, Engineering, or a related field, or a comparable qualification
- Several years of professional experience, ideally at least five years, in a similar role, such as Executive Board or Management Assistance, Project Management, or another cross-functional coordination position
- Excellent organizational skills and the ability to maintain an overview of multiple parallel topics
- Strong analytical skills and the ability to quickly grasp complex matters
- Experience in project management and coordinating cross-functional initiatives
- Ideally, experience in implementing and further developing internal processes
- Strong communication skills, a professional demeanor, and the ability to build trustful relationships
- High level of initiative, accountability, and discretion
- Structured, solution-oriented, and independent working style
- Advanced proficiency in Microsoft Office 365
- Excellent written and spoken German and English skills
- Strong service orientation, friendliness, and professional manners
What We Offer
- A varied and responsible role in a growing and future-oriented company
- Opportunities to actively shape processes and contribute ideas
- Open and respectful collaboration at eye level
- A supportive and collegial team culture
- Short decision-making paths thanks to a flat organizational structure
- A family-friendly working environment
- 30 days of annual leave per year